ON Semiconductor Admin assistant & AP responsible in Romania

  1. Admin Responsibilities
  • Answer and direct phone calls

  • Organize and schedule appointments; plan meetings;

  • Write and distribute email, correspondence memos, letters, faxes and forms

  • Assist in the preparation of regularly scheduled reports

  • Develop and maintain a filing system

  • Update and maintain office policies and procedures

  • Order office supplies and research new deals and suppliers

  • Maintain contact lists

  • Book travel arrangements

  • Submit and reconcile expense reports

  • Provide general support to visitors

  • Act as the point of contact for internal and external clients

  1. Accounts Payable Clerk Responsibilities:
  • Receiving, verifying, and reconciling invoices issued by suppliers with the consumptions or physical items;

  • Check invoices&suppliers, microfilming and sending by e-mail to AP responsible

  • in ON AP center;

  • Creating Purchase requisitions(PRs) for invoices recording and payment;

  • Charges expenses to accounts and cost centers by analyzing invoice/expense

  • Reports into Prs;

  • Reconciles PRs with purchase orders (POs) for invoice recording in AP,

  • issuing stop-payments or purchase order amendments;

  • Creating and sending invoices files periodically to ON AP center in Roznov, Czech Rep;

  • Verifies vendor payments paid by Petty cash to reconcile payments in AP;

  • Uploading invoices sent to AP processing in payment ledgers(Petty Cash, Bank);

  • Creating/update of new suppliers in AP module;

  • Maintains historical records by microfilming and filing documents.

  • Disburses petty cash by recording entries; verifying documentation.

  • Protects organization's value by keeping information confidential.

  1. Admin Requirements
  • Proven experience as an administrative assistant,

  • Knowledge of office management systems and procedures

  • Working knowledge of office equipment, like printers and fax machines

  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular);

  • Proficiency in English, spoken and written;

  • Excellent time management skills and the ability to prioritize work

  • Attention to detail and problem solving skills

  • Excellent written and verbal communication skills

  • Strong organizational skills with the ability to multi-task

  • High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

  1. Accounts Payable Clerk Requirements:
  • Some studies or experience in accounting or related field.

  • Proficient in Word, Outlook, and PowerPoint.

  • Advanced abilities with Excel.

  • Comfortable using a computer for various tasks beyond general accounting.

  • Understanding of payments, accounting, and budgeting.

Job: Administrative Assistants

Title: Admin assistant & AP responsible

Location: Romania

Requisition ID: 1804298

ON Semiconductor is an Equal Employment Opportunity Employer and prohibits discrimination on the basis of age, race, color, religion, gender, sexual orientation, national origin, citizenship, protected veteran status, disability status, or any other federal, state or local protected classes. ON is committed to providing equal employment opportunity to qualified individuals, regardless of protect class status.